Indoor Booths Available
NEED A BIGGER SPACE? GIVE US A CALL AT 480-899-6458.
Included with your booth space:
- Your Booth Space.
- Exhibitor Wristbands / Badges.
- Security during / after show hours.
- Exhibitor Services (Tables, Chairs, Fork Lift, Carpet, Shipping, Ect.)
- Arizona Transaction Privilege License
- City of Scottsdale Transaction Privilege License
Restricted Products: Restricted products include, but are not limited to, literature, graphic displays, clothing, and/or promotional items which are pornographic, racist, sexist, or contain nudity. No illegal goods or selling of weapons is allowed. All items are subject to review by the Expo Staff and all decisions must be respected.
Insurance: All Exhibitors MUST provide a Certificate of Liability Insurance to Show Management before Vendor Setup. See Exhibitor Package for Details. Exhibitors will not be allowed to move-in without this document.
Exhibit Booth: Exhibit fees include space rental, exhibit badges, and vendor parking. Additional amenities like electricity are separate. In addition, there will be NO subletting of booths. Each company is required to have a Contract & Certificate of Insurance before they will be allowed to setup. Requests can be submitted to have booths next to one another but are not guaranteed.
Payments submitted must include full payment and be in the form of a credit card, certified check, cashier’s check, or money order to secure space.
Payment Information: The fee reflects payment by cash, check, or bank wire transfer. Credit Card payments are subject to 3% surcharge. A $25 fee will be added to account for all bank returned checks.
Cancellations/Refunds: All booth cancellations and/or changes must be submitted in writing. No refunds are granted within 30 calendar days of the show. If Exhibitor cancels within 30 calendar days of the event, or if the Exhibitor fails to actually occupy the assigned booth space Exhibitor is responsible for any and all monies due at the time cancellation is received. Exhibitor shall remain liable for the full balance due under these terms, and be responsible for any and all costs associated with the collection of such including, but not limited to collection costs, reasonable attorney fees, court costs, and interest.
*In the event of a natural disaster, fire, rain, wind, storm, extreme heat, or any other unforeseen event, act of god, or catastrophe AZ Expos, Inc. is not in obligation to refund any part of vendor or sponsorship monies. Exhibitor accepts the risks of participating at an outdoor event.
Business License: If selling merchandise, Exhibitor is required to have a City of Scottsdale Sales Tax License and State of Arizona business license. See Exhibitor Packet for more information.
Products Displayed: Companies displaying products or any material which we determine, in our discretion, to be inappropriate, including but not limited to, materials that are offensive, disparaging, discriminatory, and/or racist may be asked to remove the products or their exhibit.
No products of any nature may be sold with any of the said event, copyright material, logos, trademarks, or AZ Expo events names or dates on them. Exhibitors with such products and their exhibits will be removed from the Expo and Exhibitor will forfeit their booth payment and will not be allowed back into the show, nor allowed to exhibit at future shows.
Sponsors: IOUE Sponsors are not responsible nor have an authoritative figure at the IOUE. Sponsors have no say or legal merit in any activities taking place prior to, at, during, or after the AZ Expos event. IOUE Sponsors are responsible for activities at their exhibit location(s) only.
Acceptance: Exhibitor has read the terms & conditions of this Contract and the Exhibitor Terms & Guidelines. Exhibitor understands that this Contract shall be legally binding between AZ Expos, Inc. and the Exhibitor only upon acceptance in writing by AZ Expos, Inc. Exhibitor also understands that any changes in the information in this Contract must be provided to AZ Expos, Inc. in writing. This Contract may be executed in counterparts with all such counterparts constituting one Agreement. Person signing this Agreement is an authorized person of the Company and able to execute this Agreement on the Company’s behalf. This Agreement may be executed and delivered by facsimile and a facsimile signature shall be treated as an original.
Exhibitor understands that early tear-down and move-out voids Exhibitors option for renewal for any future AZ Expos, Inc. event.
Failure of the Exhibitor to set-up within specified Set-Up Hours, automatically forfeits their exhibit space. Exhibitors must be set up 1 hour prior to show opening.
Exhibitor understands that the Promoter has sole discretion regarding all aspects of the show; including but not limited to booth assignments, location, show hours, and/or other related decisions the Promoter deems necessary and in the best interest of the show.
If you are selling anything at the expo, you are required to have both Tax Licenses from the city / state. While Arizona Expos isn’t required to have a copy, keeping it with you in case the city / state decide to ask is a must.
ARIZONA DEPARTMENT OF REVENUE
Address: 1600 W Monroe, Div Code 16, Phoenix, AZ 85077
Phone Number: 602-716-6438
For information about the needed Transaction Privilege License, visit https://www.azdor.gov.
Make Checks out to the ‘Arizona Department of Revenue’
Send all payments to the above listed address.
Direct all questions concerning the state licensing to Michelle Holman at the Department of Revenue.
Exhibitors that already have a license from the State of Arizona should have a copy of their license available at the event in case a representative from the Department of Revenue stops by.
CITY OF SCOTTSDALE TAX & LICENSE REGISTRATION
Address: P.O Box 1586, Scottsdale, AZ 85282-1586
Phone Number: 480-312-2400
License Name: Annual Sales Tax License
Description: Licensing of the collection of tax from the final consumer for the business operating anytime in a calendar year.
Associated Fees*: $50.00 License / Renewal Fee (subject to change)
Ordinance Booklet: Annual Sales Tax License Ordinance Booklet
Application Materials: Transaction Privilege (Sales) Tax Application
Additional Requirements: Business Operating 30 Days or More.
Direct all questions concerning city licensing to the City of Scottsdale Tax Division.
Exhibitors already licensed in the City of Scottsdale should have a copy of their license available at the event in case a representative from the Department of Revenue stops by.
Certificate of Liability
All exhibitors are required to carry a Certificate of Liability and provide show management with a copy prior to move in. This may be obtained through your insurance provider or from the following provider.
The Certificate of Liability MUST include the following:
- Name & Address of the Insurance Broker issuing the certificate.
- Show Dates must fall within the effective and expiration dates of the policy (Dec 6-8th, 2019)
- Coverage must be at least $1,000,000.
- Description of the Event and where it’s held:
- Dates of the Event (Dec 6-8th, 2019).
- International Off-Road & UTV Expo.
- Westworld of Scottsdale.
The following must be listed as ‘Additional Insured Endorsement’:
- Arizona Expos.
- Box 6146, Chandler, AZ, 85246
- Company of the Americas, Inc. / COA Inc.
- Box 6146, Chandler, AZ, 85246
- Westworld of Scottsdale.
- 16601 N Pima Rd, Scottsdale, AZ 85